{"id":13248,"date":"2025-11-06T18:52:36","date_gmt":"2025-11-06T18:52:36","guid":{"rendered":"http:\/\/kick-start.us\/?post_type=job_listing&#038;p=13248"},"modified":"2025-11-06T18:52:36","modified_gmt":"2025-11-06T18:52:36","slug":"massachusetts-396-executive-office-coordinator","status":"publish","type":"job_listing","link":"https:\/\/kick-start.us\/pt-br\/vaga\/massachusetts-396-executive-office-coordinator\/","title":{"rendered":"Coordenador do escrit\u00f3rio executivo"},"content":{"rendered":"<p>Descri\u00e7\u00e3o completa do cargo<br \/>A Ballentine Partners \u00e9 uma empresa independente l\u00edder em gest\u00e3o de patrim\u00f4nio com sede na regi\u00e3o de Boston, com escrit\u00f3rios adicionais na Fl\u00f3rida e em New Hampshire e clientes em todo o mundo. As fam\u00edlias de nossos clientes confiam em n\u00f3s para sermos seus consultores mais confi\u00e1veis. Trabalhamos arduamente para ajud\u00e1-los a simplificar suas vidas financeiras complexas e garantir que o impacto de seu patrim\u00f4nio esteja alinhado com suas metas. Acreditamos que um equil\u00edbrio saud\u00e1vel entre vida pessoal e profissional \u00e9 essencial para o sucesso, e nossa filosofia de remunera\u00e7\u00e3o e estrutura de equipe promovem um ambiente de trabalho colegiado. Somos realmente uma equipe; acreditamos uns nos outros e nos apoiamos mutuamente enquanto trabalhamos para atingir um objetivo comum. Estamos procurando pessoas apaixonadas, atenciosas, curiosas, inovadoras e colaborativas para se juntarem \u00e0 nossa empresa.<\/p>\n<p>N\u00e3o tem certeza se atende a 100% de nossas qualifica\u00e7\u00f5es? N\u00e3o tem problema. Se voc\u00ea acredita que pode se destacar nessa fun\u00e7\u00e3o, n\u00f3s o incentivamos a se candidatar e agradecemos a oportunidade de analisar seu hist\u00f3rico. N\u00f3s nos dedicamos a formar uma for\u00e7a de trabalho com uma variedade de habilidades, experi\u00eancias no local de trabalho e forma\u00e7\u00f5es<\/p>\n<p>Ballentine Partners is looking for an enthusiastic Executive Office Coordinator to join our new Boston office at 1 Post Office Square. This person will serve as the central hub for all office operations, managing administrative functions while creating a welcoming environment for visitors and staff. This pivotal role combines exceptional organizational skills with hospitality expertise to ensure smooth daily operations across all aspects of our busy office environment. The ideal candidate is a self-motivated professional who thrives in a dynamic environment, takes ownership of diverse responsibilities, and maintains a positive, solution-oriented attitude. This person serves as the backbone of office operations while projecting a welcoming, friendly, and professional image to all who interact with our firm. Reliability, adaptability, and communication are key to this role.<\/p>\n<p>This position is in-office, Monday through Friday from 8:30am to 5pm.<\/p>\n<p>As responsabilidades incluem:<\/p>\n<p>Reception &amp; Hospitality<\/p>\n<ul>\n<li>Handle opening and closing procedures<\/li>\n<li>Serve as the first point of contact for all office visitors, providing a warm, professional welcome<\/li>\n<li>Coordinate catering and preparations for meetings, events, and client visits<\/li>\n<li>Assign conference rooms, coordinate schedules, meetings, and manage appointments for the office as needed<\/li>\n<li>Maintain reception, common areas, and conference rooms to ensure a polished, professional appearance<\/li>\n<li>Anticipate the needs of guests and staff to create a positive office environment<\/li>\n<li>Start Zoom calls prior to meetings when applicable<\/li>\n<li>Troubleshoot AV issues, and escalate to IT when necessary<\/li>\n<\/ul>\n<p>Office Support<\/p>\n<ul>\n<li>Receive, log, scan, and distribute all incoming mail and express packages for the Boston office according to the current process<\/li>\n<li>Prepare and log all outgoing express packages<\/li>\n<li>Manage supply inventory for the kitchen, conference rooms, and supply room<\/li>\n<li>Maintain electronic filing systems with meticulous attention to detail<\/li>\n<li>Provide administrative support for the office as needed, including printing basic documents<\/li>\n<li>Develop and implement efficient administrative procedures to improve workflow<\/li>\n<li>Troubleshoot onsite equipment issues and escalate to the Regional Office Manager, as necessary<\/li>\n<\/ul>\n<p>Facilities<\/p>\n<ul>\n<li>Work with HR and Regional Office Manager in handling the onboarding\/ offboarding of staff in the Boston office<\/li>\n<li>Assist Regional Office Manager with all security and safety procedures (fire drills, compliance walks, identifying safety hazards, etc.)<\/li>\n<li>Interact with the Property Management team as needed and in conjunction with the Regional Office Manager<\/li>\n<\/ul>\n<p>Admin Team Support<\/p>\n<ul>\n<li>Respond to questions and attend team and check-in meetings to ensure all needs are being met, processes are being followed, and that you have all the needed updates<\/li>\n<li>Act as backup answering main line when needed<\/li>\n<li>Monitor the Admin Inbox as a remote backup to the other offices when needed<\/li>\n<\/ul>\n<p>Outras fun\u00e7\u00f5es conforme designado<\/p>\n<p>O candidato certo ser\u00e1 algu\u00e9m que tenha as seguintes habilidades:<\/p>\n<ul>\n<li>Exceptional organizational and time management skills with ability to multitask in a fast-paced environment<\/li>\n<li>S\u00f3lidas habilidades de comunica\u00e7\u00e3o verbal e escrita<\/li>\n<li>Proficiency with Microsoft Office Suite and other relevant software<\/li>\n<li>Problem-solving mindset with ability to anticipate needs before they arise<\/li>\n<li>Able to be proactive in identifying problems and resolving issues<\/li>\n<li>Professional, friendly demeanor with strong interpersonal skills<\/li>\n<li>Able to adapt and be flexible with changing priorities<\/li>\n<li>Able to take initiative<\/li>\n<li>Able to work both independently and in a team structure with a diverse group of people<\/li>\n<\/ul>\n<p>A High School Diploma is preferred. A minimum of 2 years of experience in a similar role with a professional organization is preferred.<\/p>\n<p>A Ballentine Partners oferece uma ampla gama de benef\u00edcios totalmente pagos pela empresa, incluindo seguro odontol\u00f3gico, oftalmol\u00f3gico, invalidez de curto prazo, invalidez de longo prazo e seguro de vida, bem como compartilhamento de custos do seguro m\u00e9dico. Oferecemos amplos benef\u00edcios de folga, incluindo f\u00e9rias, licen\u00e7a m\u00e9dica pessoal ilimitada, licen\u00e7a m\u00e9dica familiar remunerada, licen\u00e7a parental remunerada, licen\u00e7as sab\u00e1ticas, folga comunit\u00e1ria e muito mais. Temos um programa de correspond\u00eancia corporativa, bem como certifica\u00e7\u00f5es de apoio e educa\u00e7\u00e3o continuada para os membros da nossa equipe. A Ballentine \u00e9 um ambiente de trabalho flex\u00edvel e favor\u00e1vel \u00e0 fam\u00edlia. Nossa cultura \u00e9 colaborativa e baseada no apoio m\u00fatuo para o crescimento n\u00e3o s\u00f3 da empresa, mas tamb\u00e9m de cada um.<\/p>\n<p>Para obter mais informa\u00e7\u00f5es sobre nossa cultura, consulte nosso Relat\u00f3rio de partes interessadas e nossa p\u00e1gina Cultura.<\/p>\n<p>Ballentine Partners compensation is made up of a base salary and performance bonus. The hourly rate for this position is between $36 and $45 and is commensurate with experience. Performance bonuses are based upon company and personal performance and are paid annually.<\/p>\n<p>Patrocinaremos candidatos a vistos de trabalho.<\/p>\n<p>A Ballentine Partners \u00e9 um empregador que oferece oportunidades iguais e se dedica a proporcionar um ambiente inclusivo para todos os funcion\u00e1rios. Todas as contrata\u00e7\u00f5es s\u00e3o baseadas em qualifica\u00e7\u00f5es, m\u00e9rito e necessidade comercial. Incentivamos candidaturas de pessoas que compartilham nosso compromisso de promover uma comunidade diversificada, acolhedora e inclusiva.<\/p>\n<p>A faixa salarial para essa fun\u00e7\u00e3o \u00e9:<br \/>36 &#8211; 45 USD per hour(Boston)<\/p>","protected":false},"author":10,"featured_media":0,"template":"","meta":{"_bbp_topic_count":0,"_bbp_reply_count":0,"_bbp_total_topic_count":0,"_bbp_total_reply_count":0,"_bbp_voice_count":0,"_bbp_anonymous_reply_count":0,"_bbp_topic_count_hidden":0,"_bbp_reply_count_hidden":0,"_bbp_forum_subforum_count":0,"pmpro_default_level":"","_promoted":"","_job_location":"Massachusetts","_application":"https:\/\/www.simplyhired.com\/job\/JgTmYKKcSIzbkw7LR823Y1C6NcM98ctvQKlcT_WyzhQOb3XwTURmBw","_company_website":"","_company_tagline":"","_company_twitter":"","_company_video":"","_filled":0,"_featured":0,"_remote_position":0,"_job_salary":"","_job_salary_currency":"","_job_salary_unit":"","_joinchat":[]},"job-types":[396],"class_list":{"0":"post-13248","1":"job_listing","2":"type-job_listing","3":"status-publish","4":"hentry","5":"pmpro-has-access","7":"job-type-visa-sponsorship"},"_links":{"self":[{"href":"https:\/\/kick-start.us\/pt-br\/wp-json\/wp\/v2\/job-listings\/13248","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/kick-start.us\/pt-br\/wp-json\/wp\/v2\/job-listings"}],"about":[{"href":"https:\/\/kick-start.us\/pt-br\/wp-json\/wp\/v2\/types\/job_listing"}],"author":[{"embeddable":true,"href":"https:\/\/kick-start.us\/pt-br\/wp-json\/wp\/v2\/users\/10"}],"wp:attachment":[{"href":"https:\/\/kick-start.us\/pt-br\/wp-json\/wp\/v2\/media?parent=13248"}],"wp:term":[{"taxonomy":"job_listing_type","embeddable":true,"href":"https:\/\/kick-start.us\/pt-br\/wp-json\/wp\/v2\/job-types?post=13248"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}